Section 1.
Nomination Committee
The
President shall appoint a Nominating
Committee of three (3) Directors.
The Nominating Committee shall be
approved by a majority vote of the
members of the Board of Directors
present at its March meeting.
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Section 2.
Eligibility of Nominees
All nominees considered for election as Directors shall be current members in good standing with ASAW.
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Section 3.
Nomination Committee Nominees
At the October meeting of the Board, the following actions
shall be taken: 1) The Nominating Committee shall present its slate after obtaining the consent of each nominee to serve, if elected. The slate must be approved by a majority vote of those Board members present. 2) The Secretary and the Nominating Committee shall be instructed to mail to the voting membership (see Section 5) by October 22nd, the slate of Directors approved by the Board along with instructions and a standardized nomination form for making additional nominations for Directors (see Section 6).
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Section 4.
Voters Eligibility
Each Membership shall one vote. For individual, Family, Farm and Corporate memberships, the Designated Voter shall be sent the official ballot. To be eligible to vote, dues for the current year must be paid.
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Section 5.
General Membership Nominations
Nominations for up to three (3) Directors (in additional to the six (6) Board nominees) will be accepted from the General Membership. Each nomination requires the signature of ten (10) voting members by submitting a proposal in writing to the Secretary, together with the written consent o such nominee (s). Such nominee (s) must meet the qualifications under Section 2, and the nomination (s) must be postmarked no later than November 15th. If more than three nomination are received, the postmark will be used to determine the first three nominations. If more that three are
received with the same postmark date, the decision for the final three nominees would be at the discretion of the Nominating committee. If no additional nominations are received from the general Membership, the slate is considered accepted and the nominees take office on January 1st and continue in office for the term.
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If additional nominations are made, the President shall appoint a Ballot Committee to supervise the election process. The Ballot Committee shall consist of one member of the Board and two members at large. At the November Board meeting, the President shall present the Ballot Committee appointees who must be approved by a majority of those Board members present.
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Section 7.
Balloting the Membership
The President shall prepare the ballots, biographical information provided by each nominee. A small envelope along with a larger reverse side of the large Ballot envelope shall have the eligible voters name typed on it and shall provide space for the
voter's signature. The front side of the envelope shall be addressed to the ballot Committee Chairman and marked "Ballot enclosed". The ballot will instruct the voter to seal the marked ballot in the smaller envelope and place this envelope in the larger ASAW
Ballot envelope. The back of the larger ASAW
envelope must be signed and dated before mailing.
The ballot shall state that the ballot will not be counted unless the ASAW envelope is signed by the
eligible voter. See section 4 for definition of eligibility.
The ballots will be mailed by the Secretary and Nominating Committee to all voting members by November 25th. Voting will be by mailed ballot only, and the ballot must be returned to the Chairman of the Ballot Committee and be postmarked by December 10th. The Ballot Committee Chairman shall hold the ballots in their sealed postmarked envelopes for counting by the entire
Ballot Committee.
The results of the election shall be announced in the next ASAW BoardNotes. The Ballots shall be retained until January
1st and then destroyed. The Directors shall take office on January 1st and continue in office for the term.
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